Project Status Report Template for Weekly Reporting
Use this when a project has milestones, dependencies, and external stakeholders who need a reliable pulse.
A project status report should answer where the project stands, what changed this week, and what could move the date or scope.
Table of contents
Example project report
Project status - Overall status: Yellow - Milestone 2 is complete; Milestone 3 starts Monday. Schedule and scope - Data migration is on track. API cutover may slip by three days if vendor test credentials do not arrive. Dependencies - Need security review signoff by Thursday. Next steps - Finish the migration dry run. - Publish the launch checklist to stakeholders.
Copy and paste template
Project status - Overall status: Green / Yellow / Red What changed this week - Schedule and scope - Dependencies - Risks - Next steps -
How to write it
Use an overall status label
Green, yellow, or red gives readers instant context.
Separate dependency risk from internal execution
Readers need to know where the delay lives.
Mention milestone movement
If a milestone moved, note the impact on scope or timing.
Mistakes to avoid
Listing tasks with no status signal
Stakeholders need confidence and risk, not just activity.
Skipping owners on dependencies
Name the owner and date when another team owes something.
Changing scope quietly
Make scope changes explicit so progress is interpreted correctly.
FAQ
What should be in a project status report?
Include overall status, milestones, dependencies, risks, and next steps.
When should a project be marked yellow?
When risk exists but recovery is still realistic.
Who is the audience?
Sponsors, stakeholders, and partner teams who need a consistent view of progress.
Turn weekly updates into a repeatable habit
Weekblast collects updates automatically, keeps a searchable history, and gives your team visibility without another meeting.